Your DJ - Terms & Conditions
1. Your DJ is a third party agency supplying DJs known under a signed,
contracted agreement. We will hire the DJ to suite the circumstances of
your event. We take into consideration the cost, location, type of event,
information supplied by you, size, guests etc. The quality of our events
is very important to us. Please read the following terms and conditions
carefully prior to signing any booking form or paying your deposit.
2. We will not be held liable for non-fulfilment of this contract by the
management, hirer, or the DJ although every reasonable precaution
will be taken. In the event of the client seeking compensation, we will
not be held liable under any such claim, and the contracted DJ will
only be liable for a sum up to and not exceeding the contracted amount.
Your DJ reserves the right to amend or withdraw the terms & conditions
(as listed below and online), promotional offers and any written, printed,
verbal or displayed (including internet resources) at any point.
Bookings & Payments
1. All bookings are only confirmed upon payment of your deposit.
All deposits are non refundable. Your DJ reserves the right to accept
another booking for the date until your deposit is paid and the
booking form has been sent back to us signed.
2. We reserve the right to cancel any bookings we feel are inappropriate
or not safe for our DJs. Our booking form contains all necessary questions
relating to your event. If you withhold or supply false information, which
may affect the amount we may charge or we may cancel your booking at
any point or demand that the full payment is made.
3. For one off events, such as weddings and birthday parties Your DJ must
be paid the remaining amount in cash prior to setting up. If you require an
invoice please notify us within three days of the event-taking place.
4. We require no less than 14 days notice for each booking and deposits
must be cleared within one week of the event-taking place.
5. All bookings should be taken in the understanding that the venue is
in possession of all the necessary entertainment, safety and liquor
licences. We are not responsible if the venue is found to be in breach
of any law or required licence.
6. All regular events and non “one off” events (such as pub events)
need to be paid in full within one week after the event taking place.
For regular events Your DJ will require you to sign a contract and pay
one event upfront as a deposit. This amount will be paid to the DJ at the
end of the contract. If you cancel the contract prior to the finish date this
deposit will not be refunded. For all regular events we will send you an
invoice.
7. For all events not paid on time a charge of £10 per week / £40 per month will
incur on top of the total payment due until the required amounts are settled.
We will issue only two reminder letters. Non-payments will then result in court
action after 2 months, which will include an £80 charge on top of pre explained
interest. If you think you may not keep up payments we offer the option of paying
up front with a 5% reduction.
8. Your DJ, unless arranged prior to booking, is being paid for four hours play time.
Any extra-required playtime will cost £25 per half hour. It is the responsibility of
Your DJ to request this amount at the start of your event. Your DJ reserves the right
to finish performing at the contracted time and pack up if he or she does not want
to carry on the performance.
Cancellations:
1. Any cancellations must be made within 30 days of the event-taking place. The
deposit will not be refunded. Full payment will be charged if the booking is
cancelled within 30 days of the event. This includes any short notice bookings.
2. All events are signed in a contract between you and Your DJ. If, in the unlikely
case that Your DJ does not attend your event for any reason we will try our best
to find a similar substitute. If the cancellation is because of our negligence then
we will refund your deposit. Any legal action must be taken between yourself
and Your DJ. If the cancellation is because of unforeseen and uncontrollable
circumstances not resulting in any administration negligence by us then we do
not accept any responsibility for any payment or loss of earnings whatsoever.
Setting up Packing up
1. It will take approximately 1-2 hours to set up/pack up with a short travelling
distance from the parking spot and the location the event is taking place. It is
the customer’s responsibility to advise prior to paying the deposit of
obstructions of any form (such as crowds of people, flights of stairs or long
distances to carry equipment) as this will mean that pack up and set up will
take considerably longer. Your DJ takes no responsibility if playtime is
shortened due to unforeseen obstructive circumstances.
2. If you require more than two hours for Your DJ to set up
please notify Your DJ prior to booking and pay the required sum.
3. Your DJ will require at least three metre-squared space to set up and at least
two plug sockets near to the performance area. It is the your responsibility
to check this prior to booking. If Your DJ finds that he/she must set up in
inappropriate conditions he/she reserves the right to restrict the performance
as agreed in the contract/agreement or, in the worst circumstances to cancel
the event altogether, and the full amount is still liable to be paid.
4. It is your responsibility to make sure that there is at most 5 metres space
between the performance area and two plug sockets. It must also be safe to
lay any electrical or audio wires across this space. Any accidents, damages
or loss of power resulting in poorly layed wires between the power points
and the performance area is your responsibility.
5. Please note that not all equipment is not suitable for narrow corridors /
door openings, stairs/elevators and uneven surfaces. It is your responsibility
to notify Your DJ of any obstructions to the performance area. Your DJ may
not set up if he or she feels that it is not practical to set up in these conditions
then full payment will be required without any performance.
6. A charge of £25 must be paid for upstairs venues when booking as it takes
twice as long to setup and packup. This option is on the booking form. If this
information is not disclosed to Your DJ Your DJ reserves the right to add this
amount on to his/her payment. They also reserve the right not to set up at all
if they feel that your venue is either not safe or inconvenient to set up. In this
case payment in full will be required from Your DJ.
Security and safety
1. In the event of fire, power failure, flood, public disturbance, aggressive or
abusive behaviour, terrorist activity or any other threat to the public,
Your DJ will not be responsible to evacuate any venue, building or outside
event. Although Your DJ will try to announce any health and safety issues
and turn off all equipment if possible, Your DJ reserves the right to stop
performing and leave the venue until deemed safe by an official health
and safety officer or police / fire team member. No refunds or discount
are available in these circumstances.
2. All persons and guests are responsible for the health and safety of themselves and
those around them. A responsible adult should supervise children at all times and
not let them near any performance equipment. Your DJ does not accept any
responsibility for damages of any form to the health and safety of your guests
and any other persons / children at your event.
3. All of our DJ’s have signed agreements proving that they have public liability
insurance and PAT certificates. As the customer it is your responsibility to notify
us prior to the event of any issues relating to the safety of your guests and Your DJ.
Your DJ reserves the right not to set up if he/she thinks that it is not safe to do so.
Equipment and Your DJ
1. The pictures and videos of equipment on our website and promotional materials
may be different to that supplied at your event. All of our DJ’s are encouraged to
use the best equipment possible to cater for the size, cost and suitability of your
event. We have lists of all of our DJ’s equipment and if you would like a
description of the equipment to be supplied please contact us prior to your
event-taking place. If you do not think this equipment is not suitable then
please inform us one week prior to the event-taking place. No discounts or
refunds are available if you do not think the equipment is not suitable on the day.
2. Your DJ has the right to refuse any individual from participating in any form
of entertainment if he/she feels that the individual appears to be intoxicated
or has a medical condition, which may result in damage to himself or herself,
Your DJ or equipment.
3. Under no circumstances must any person not employed by Your DJ use or
tamper with any performance equipment unless given permission by Your
DJ. Any damage incurred following intermitted tampering will result in a charge
for the full cost of any damaged equipment.
4. Any damage to Your DJ’s equipment resulting from you or your guest’s actions
is to be paid in full within one week of the event. This includes replacing or
repairing lost or broken equipment. Court action will occur if payment is not
received by this time.
5. Your DJ reserves the right to take photo’s and videos during and after the
performance. This will be used for promotional and commercial purposes.
If you or your guests do not wish to be photographed or videoed please
contact us within 7 days of the event and display relevant warning notices
during the performance.
6. We reserve the right to refuse any event at any time, which either/or has a sound
limiting device or poor in-house sound equipment in which Your DJ feels is of
an inferior quality as it may damage Your DJ’s equipment and/or looks/sounds
unprofessional.
7. If you or your guests have any disabilities or dislikes regarding lighting, sound
or any other form of performance service please let us know before the event.
We accept no responsibility whatsoever for any damages to the health or personal
issues of your guests. All DJs will play to a volume appropriate to the event. If you
or your guests do not like loud music then please do not sit in front of the speakers!
Outside events
1. All outside events are subject to the weather conditions of the day/night. Any
undercover outside event must be provided by the customer. If adequate cover
is not provided, Your DJ reserves the right to finish early or not begin the event
due to the risk of damage to equipment or health and safety to Your DJ and the
events guests.
2. If a generator is supplied for the electrics of an outside event then you take full
responsibility for any damage resulting in power failures and surges. We accept
no responsibility for loss of power.
3. We will not be held liable for non-fulfilment of this contract by the management,
hirer, or the DJ although every reasonable precaution will be taken. In the event
of the client seeking compensation, we will not be held liable under any such
claim, and the contracted DJ will only be liable for a sum up to and not exceeding
the contracted amount.
4. Your DJ reserves the right to amend or withdraw the terms & conditions
(as listed below and online), promotional offers and any written, printed, verbal or
displayed (including internet resources) at any point.
